Facilities Manager
Full Time/Permanent
Soft Services
Hard Services
Facilities Management (main)
Estates, Property
Hard Services
Facilities Management (main)
Estates, Property
£50,000 to £74,999
Up to £65,000 per annum
All London
South West London
Facilities Manager
03-12-2025 01:48 PM
3rd January 2026
Reporting to: Head of Facilities Management and Procurement
Location: Multi-site (as assigned)
Scope: To ensure the effective delivery of facilities and management services across assigned properties, in line with organisational standards and operational requirements.
Location: Multi-site (as assigned)
Scope: To ensure the effective delivery of facilities and management services across assigned properties, in line with organisational standards and operational requirements.
Key Relationships
- Internal: Property Management, FM, and Procurement Teams
- External: Contractors, tenants, service providers, regulatory bodies
Role Overview
The Facilities Manager will be responsible for the operational management of designated building assets, acting as the landlord’s representative on site. The role involves ensuring compliance, maintaining high service standards, and fostering strong relationships with tenants and contractors.
Key Responsibilities
- Act as the landlord’s on-site representative, ensuring smooth operations and communication between tenants and head office.
- Support procurement activities including tendering and contract management to ensure value for money and service quality.
- Supervise contractors to ensure adherence to maintenance schedules, site rules, and health & safety protocols.
- Conduct regular property inspections, identify maintenance needs, and arrange timely repairs or quotations.
- Develop and manage preventative maintenance programmes, reporting regularly to the Head of FM.
- Ensure fire safety systems are compliant and operational.
- Maintain health & safety compliance using internal tools and ensure all documentation is up to date.
- Attend tenant meetings and ensure timely completion of agreed actions.
- Record utility meter readings quarterly and at lease terminations, supporting sustainability reporting.
- Fulfil the role of Energy Manager for assigned properties, promoting energy efficiency and waste management.
- Assist with budgeting for maintenance, refurbishments, and capital replacements.
- Approve invoices and monitor expenditure, supporting budget forecasting and reconciliation.
- Source competitive quotes for repairs, ensuring contractors meet approval criteria.
- Monitor tenant compliance with lease and health & safety obligations.
- Support refurbishment and development projects by providing technical input and monitoring contractor performance.
- Maintain and update the CAFM system, managing PPMs, reactive works, and inspection reports.
- Inspect vacant areas to ensure readiness for marketing.
- Promote tenant wellbeing and CSR initiatives within assigned properties.
- Create purchase orders for maintenance services.
- Conduct annual FRI inspections on non-managed properties, ensuring statutory compliance and lease adherence.
- Undertake additional duties as directed by senior management.
Qualifications, Knowledge & Experience
Essential:
- Minimum 5 years’ experience in facilities or property management.
- IOSH certification.
- Membership of IWFM.
- Strong organisational and communication skills.
- Proficiency in IT systems including CAFM and H&S applications.
- Understanding of landlord/tenant relationships in commercial property.
- Experience managing contractors and service contracts.
- Solid knowledge of health & safety legislation and fire safety.
- Experience managing multi-site portfolios.
- Proven ability to manage service charge budgets.
Desired:
- NEBOSH qualification.
- IWFM-accredited training.
- Experience managing refurbishment projects.
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