Asset Data Manager - East Region

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Full Time/Permanent
ICT, Technical
Health & Safety
Facilities Management (main)
Estates, Property
Engineering, Maintenance
£40,000 to £49,999
£45,000 - £50,000 per annum
East of England
Norfolk (allows remote working)
landmarc/TP/58/635 3938
07-03-2024 04:19 PM

Landmarc will provide you with a competitive salary; in addition to this, we also offer the following main benefits, amongst many others:


Landmarc offers all employees an opportunity to join our company stakeholder pension scheme, whereby the company will contribute up to 8% of the employee’s salary.


Employees are entitled to 25 days’ pro rata during each year of employment plus public holidays. Three extra discretionary days added to our annual leave allowances at Christmas.

Annual leave allowance will increase in recognition of your continued service.

Holiday purchase – purchase up to 10 more days’ holiday to use throughout the year.

Other benefits

Edenred – employee savings scheme

Annual salary review, in consultation with the recognised Trade Unions

Life assurance insured for three times your annual salary, to help the loved ones

Reimbursement of professional fees and on-going training

Health Cash Plan – All employees can join. You can also add up to four children under the age of 24 to your policy

Family friendly policy

Sick pay - After 6 months of service  

* Application updates may be sent to you via email, please ensure you check your emails regularly. Please note some emails may arrive in your junk mail folder

At Landmarc we are passionate about providing safe, compliant and effective places for our Armed Forces to train in.  We are looking to recruit an Asset Data Manager with strong analytical skills and CAFM system experience. 

We are currently undergoing an exciting and interesting period change, transferring from a Hard FM Standards and Tasks asset schedule to SFG20 as our new industry standard for building maintenance specification.  The Asset Data Manager will work with our Contract Support Office experts as we embrace working towards Strategic Asset Management and ISO55000. 

With support and input from other technical SMEs, the Asset Data Manager will have responsibility for the East Asset Database and will need to ensure its optimisation from both compliance and efficiency points of view.  The candidate will need to have strong analytical and business change skills and capable of collaborating and communicating well within a multi-stakeholder environment.

The post will be based at West Tofts Camp (IP26 5EP), near Thetford and regular travel will be required across the East region, to include sites in Lincolnshire, Norfolk, Cambridgeshire, Essex and Northamptonshire.  There is a degree of flexibility in the role, and with hybrid working options are available.  

To take responsibility for managing the Asset database in East Region comprising approximately 1000 built assets, rural assets, and many thousands of sub assets.

Lead the East Region transition from DIO Hard FM Standards and Tasks to SFG20. 

To keep the database updated with new and demolished assets. Ensure the completion of scheduling for any new Assets in-line with O&M manuals.  Collaborate with the project team and Area Maintenance teams to support the ‘soft landing’ of any new infrastructure or systems from an Asset Database point of view. 

To be the East Region subject matter expert in our CAFM system, Maximo, and maintenance framework SFG20.  To coach, educate and support Area Operations team and ensure compliance with process and most effective utilisation of systems.  Undertake proactive support checks to ensure that we are procedurally compliant, deliver induction and training as required. 

Work with and support the Area Operations teams, including Maintenance Managers, to ensure maintenance tasks are scheduled in the most efficient way.  Collect feedback, analyse data and trending to identify opportunities to be more efficient to improve productivity, reduce cost and deliver a more compliant outcome. 

Work with the Compliance Manager (Client and Regional) in undertaking Asset compliance reviews, implement any adjustments to task schedules as required.  To carry out sample checks of work orders, support the implementation of any opportunities for improvement.  Identify, share and promote best-practice.

Monitor and analyse staff productivity reports, provide observations and draw conclusions for areas of opportunity. 

Support and work with the Area teams with analysis of bought in services and in-house tasks to assist with ‘make or buy’ decisions.  Collaborate with the Commercial and area teams to help identify supply chain opportunities for development.  

To produce monthly KPI reports and present this information to the Client. 

To assist with the management of the reactive maintenance programme by ensuring procedural compliance with Maximo processes and that procedures are implemented and understood for timely instigation of follow-on/remedial works orders as required.

As a systems and software expert, support the Region and IT Project Department with rollout and implementation of new e-working devices.

To be a responsible member of the regional management team supporting other team members as required carrying out activities including, but not limited to, investigations, auditing, training, creating reports and analysing management information.

Experience & Qualifications

IT skills including the use of planning software i.e. Maximo with demonstrable skills or qualifications/training.

Knowledge of Facilities Management gained through a Level 5 qualification such as NVQ in a relevant discipline or gained through appropriate experience.  Or demonstrable experience in the built estate and associated issues and factors.

Knowledge of maintenance and inspection methodologies including statutory and mandatory requirements. 

Knowledge gained through membership of an appropriate professional body such as BIFM, Association of Building Engineers or equivalent (desirable).

Knowledge of H&S such as COSHH, manual handling, risk assessments and safe systems of work to IOSH Managing Safely level.

What you can do 

Planning and analysis skills.  Demonstrate a high level of accuracy and attention to detail.

Someone who is inquisitive and curious, with a high degree of data literacy and is comfortable working with large datasets in various formats (eg: gantt charts, excel based tabular data etc..)

Ability to see emerging trends and patterns in data and using these insights to make better informed decisions for workforce optimisation.

IT skills including the use of planning software. Familiarity with IBM Maximo, including graphical scheduling and assignment a distinct advantage. Must be very confident with Microsoft Excel and Power BI tools or similar software.

Able to produce reliable management information and coordinate information gathered by others. Ensure KPIs for planned and reactive maintenance are met, and accurate reports produced for regional and head office management teams

Able to communicate clearly at all levels

Able to drive continuous improvement (BSi process audit familiar or qualified an advantage)

Landmarc provides the support services that enable Armed Forces from around the world to prepare for frontline military operations across the UK Defence Training Estate (DTE). This includes maintaining and delivering safe and sustainable infrastructure, managing and operating training areas and ranges and delivering multi-million pound projects to improve vital training assets. 

By joining Landmarc you will be supporting our vision to provide the best training experience we can for our Armed Forces. We are the first and only Special Purpose Vehicle to be contracted by the Ministry of Defence (MOD) as their Industry Partner on the UK Defence Training Estate and the only company that is solely dedicated to the UK DTE, delivering essential support services since 2003.

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