Project Coordinator
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Full Time/Permanent
Workplace
Operations
ICT, Technical
Hard Services
Facilities Management (main)
Operations
ICT, Technical
Hard Services
Facilities Management (main)
£30,000 to £39,999
£25k - 30k per year
East of England
Alconbury
10613
27-04-2023 09:34 AM
25/05/2023 09:34
Project Coordinator
Up to £30,000 plus use of company car
Permanent role - 40 hours normal working week
RAF Lakenheath
Key Purpose:
This is an exciting opportunity for a motivated and experienced Project Coordinator to support the client and billable works team in ensuring a high-quality data production and provide advice and support to the teams at RAF Croughton regarding VIVO processes.
Key Accountabilities:
- Provide administrative support for the effective, compliant, and timely delivery of departmental duties in accordance with Government Regulatory and Statutory undertakings, complying with all Health & Safety and Environmental standards and policies.
- Answer all incoming telephone calls promptly and professionally.
- Preparation and maintenance of reports as required by management utilising MS Excel, Maximo, or other bespoke IT systems to monitor business performance.
- Support management in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance, and producing accurate minute.
- Support the ongoing completion of Quality Assurance, Health & Safety, Security & Fraud and Sustainability processes and initiatives.
- Provide reports and data to stakeholders, as required, to facilitate management of the contract.
- To complete training to act as a verifier to assist in the processing of applications for ID cards.
- Preparing and sending out spreadsheets of monthly Pre Planned Preventative Maintenance jobs to suppliers.
- Support the team to ensure that all works are delivered efficiently and economically to promote a profitable business for the client.
- Support management in providing accurate data to allow optimal solutions to customer requirements and to resolve end user issues.
- Assist in the resolution of complaints in a timely and satisfactory manner.
- Support the Helpdesk in responding to requests information and advice regarding the department
- Support supervisory and management team in investigating and resolving complaints in a timely manner, to the satisfaction of the end user
- Proactively obtain feedback from customers on completion of work, recording information and acting on feedback received.
- Pro-actively support a safety culture in which teams and individuals are responsible and accountable for their actions and perform at their best, improve performance, and realise their full potential.
Things You'll Need to be a Project Coordinator-
Knowledge and Skills:
- Significant practical experience in administration including a good understanding of administration requirements in a busy, fast paced environment, data processing and management and prioritising tasks to meet tight deadlines
- Ability to work as part of a team
- Planning, directing, and controlling activities
- Influencing a wider team to ensure compliance with KPIs
- Providing administrative support and advice to managers across the business
Desirable Skills:
- Demonstrable experience in Construction, Property Maintenance or related field including:
- Experience of operating in an MOD environment
- Use of bespoke computer systems
- Familiarity with legal requirements in relation to construction activities
- Familiarity with geography and establishments within area of responsibility
Training and Qualifications:
Essential:
- NVQ level 2 qualification in Administration, a related discipline or equivalent experience
- Undertake training to meet the requirements of the role
- Developed IT skills (e.g., Excel, Word etc.)
- Full driving license
Desirable:
- Accredited Office Health & Safety Qualification
- Accredited training qualification in MS Office packages
- Familiarisation with Maximo applications
Security clearance is required for our sites, successful applicants will be expected to achieve either BPSS or SC clearance as a condition of appointment into the role.
If you are interested in the role, please apply in the below or call the office on 
0121 809 1999 . You can also email me fin@hvacrecruitment.com
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