Sales Coordinator

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Full Time/Permanent
Sales & Marketing
Contracts, Projects, Bids
£30,000 to £39,999
£30k - 35k per year + bonuses
01-04-2022 11:06 AM
29/04/2022 11:06

Business Unit Coordinator

The Client

You will be working for one of the largest Facilities Maintenance Companies in the UK. They are a nationally established company who specialise in the Commercial, Industrial, Retail, Government, Healthcare and Educational sectors.

They are now looking to recruit a Business Unit Coordinator to join the team based out their Leeds office

Business Unit Coordinator Responsibilities

Business Development Tasks

  • Targeting and Qualifying New Opportunities
  • Daily reviews of potential tender opportunities through alerts received and scanning of Contracts Finder and TED daily
  • Carry out research into potential prospects and update Business Development targets matrix
  • Develop Bid No Bid document for each tender opportunity and send to BUD and BDM for discussion and approval to proceed
  • Registration of interest with agreed targets as ratified by the BDM and BUD
  • Acting as the first point of contact for all "cold" enquiries to the BUD, BDM and SMT

Collating and Developing Best Practice

  • Development of best practice information sharing across BU and broader business
  • Collation and recording of sector specific data for development of best practice in PQQ responses
  • Continuous improvement, creation of case studies quarterly for tender submissions

Bid Writing

  • Researching Tender content
  • Preparation of Tender documentation both SSQ, ITT and open proposal
  • Working in conjunction with the BDM to produce quality Tender and Marketing documentation

Presentation and Sales Collateral Activities

  • Preparation of documentation - Business Unit presentations in PowerPoint and sales collateral
  • Ensuring sufficient supply of sales collateral for events including but not limited to related stationery and promotional material.


  • Support with mobilisations and develop relevant tools/methodology
  • Managing regular sales reporting/dynamics (pipeline upkeep)
  • Support with client account renewals and rebids (proactive input in advance of contract anniversaries)

Business Unit Director Tasks

  • Organising of the BUD's diary to help prevent clashes
  • Organisation of Business Unit events including quarterly meetings for SMT, Contract Managers and social events
  • Organising Contract and Project Review meetings
  • Day to day administration including scanning and obtaining signatures on documents
  • Preparing and issuing predefined reports
  • Preparation of BUD expenses monthly
  • Collation of master SMT holiday tracker for BUD
  • Undertake any other duties as requested by the Business Unit Director.

Office Management Tasks

  • Deal with Office Management queries and attend tenant meetings
  • Record sickness and absence for the Business Unit and submit relevant documents to Payroll
  • Order supplies for the office including subsistence and stationery
  • Process all overhead invoices for the Business Unit
  • Update and maintain UKS North Shared Drive and Teams sites
  • Deal with frequent queries from visitors to the office
  • Chase Contract Managers for relevant data needed by BUD or Managing Director (MD)
  • Develop systems and procedures to improve the overall efficiency of the office

On offer

  • Competitive salary, £30-33k basic plus Bonuses
  • Proven track record in career progression
  • 25 days annual leave plus bank holidays

If you are interested in the Business Unit Coordinator role, please apply with your CV or call Kieran on 0113 512 2010

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