Work Coordinator / Administrator
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Administration
£20,000 to £29,999
£19k - 21k per year
South East
Aylesbury
WorkCo
18-11-2019 02:04 PM
16/12/2019 02:05
Our client is looking for an experienced client facing Work Co-Ordinator to work across a large prestigious contract in Aylesbury.
The ideal candidate will have a good knowledge;
- Experienced with excel, word required; training given on specific packages.
- Ability to collate data, produce written documents, MI on request.
- Ability to take minutes/ actions at client meetings.
- Knowledge of Facility Management within buildings would be an advantage.
- Provide cover for the receptionist as required
Job roles:
New Starters
- Set up with access fob and parking permit
- Issue an equipment form & request signature from new starter
- Upon employee leaving Biffa – ensure access fob and parking permit is returned & signed for
- Manage diary for SIT meetings, book venue and send invites
- As a team member, attend meetings, action and put right any issues as required
Building & Equipment
- First point of contact for any matter related to the Aylesbury Office buildings & services – The Gatehouse.
- Building security – alarm system, key register
- Report issues to building security & ensure they are dealt with appropriately
- Liaise with contractors
- Organise servicing, repairs, replacement of office equipment
- Franking machine – order supplies & add postage, report faults
Administration
- Answer telephone
- Filing of company documents
- Stationery – query invoices, oversee Receptionist on the following: order, maintain stock levels, keep spreadsheet of orders/expenditures
- Raise and receive PO’s on relative systems and keep spreadsheet of costs
- Oversee Receptionist arranges archive & retrieval of company documents from off site storage facility and spreadsheet of all documents in storage kept up to date
- Set up and clear Boardroom and Meeting Room when required
- Supply admin support to office and remote users
- Cover Reception in the absence of Receptionist
Job details – Work Co-Ordinator
Monday to Friday
8AM – 5PM
Temporary to Permeant
20K – 21K
If this roles is of interest please call the office on 01745 77 22 18 and ask for Jake.
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