Senior Facilities Business Unit Coordinator
This job has now been filled, check out our latest jobs, on our job search.
Full Time/Permanent
Facilities Management (main)
£30,000 to £39,999
£25k - 30k per year + Benefits
East Midlands
Kettering
FMCoKet
12-11-2019 02:28 PM
10/12/2019 02:29
PURPOSE OF THE JOB
The main feature of this role will be to offer support to the Business Unit managerial team, ensuring the effective provision of administration support to the business unit, maintaining concise records and detail of correspondence.
RESPONSIBILITIES
Business Unit Co-ordinator Duties:
- Providing administrative support to the business unit management and contract support team to include:
- Day to day admin, including photocopying, typing and taking telephone messages
- Responsible for updating and maintaining the central contract filing for the business unit.
- Preparing and issuing predefined reports for both internal and external customers
- Maintenance of Business Unit directors diary
- Preparation of business unit review documentation
- When required, attending meetings to take notes or minutes and ensure follow up action undertaken
- Organising/ co-ordinating team and contract review meetings
- Dealing with frequent queries from site based staff and clients.
- Arranging training courses for business unit support staff and contract managers.
- Customer contact both internal and external
- Assisting contract support team (holiday cover)
- Completion of time sheets and holiday records for the central business unit team
- Developing systems and procedures to improve the overall efficiency of the office
- Undertake any other duties as requested by the Finance Manager and Business Unit director.
- Ensuring there is a sufficient supply of all office stationery, including but not limited to: toners and printer cartridges for the colour printer and photocopies
Qualifications
We are looking for people who can
- Proven experience in a professional environment.
- Experience or understanding of Facilities Management is desirable but not essential.
- Enthusiasm, flexibility and team-working skills.
- Ability to establish priorities, work independently, and proceed with objectives without supervision.
- Ability to work well under pressure in a fast moving and challenging environment.
- Excellent PC skills to include Outlook, Word, Excel and Power Point.
- Proven written and verbal communication skills including a high level of accuracy and attention to detail.
If this role is of any interest please apply online with your CV or call Jamie on 01745 772218
Jobs of the Week
All London
, NEU Hamilton House Office (London WC1H 9BD)
Commencing salary £66,030 per annum
We are currently looking to appoint our new Facilities Manager who will be responsible for the management of compliance protocols involved in maintaining Hamilton House and the services provided, ensure occupiers of the building o...
London City
, WC1H 9BD
Commencing salary £73,125 per annum
The National Education Union is a powerful force for change in education, representing 500,000 teachers, lecturers, support staff, and leaders. As we undertake an extensive staffing review, this is an exciting time to join us on o...
Department/function
Region
Employment Type
- Building Design, Planning, Development 1
- Catering 12
- Construction 36
- Contracts, Projects, Bids 20
- Energy Management 86
- Engineering, Maintenance 554
- Estates, Property 23
- Events 6
- Facilities Management (main) 239
- Hard Services 47
- Health & Safety 3
- Human Resources 1
- HVAC 211
- Management 4
- M&E 211
- Operations 73
- Procurement 17
- Sales & Marketing 10
- Soft Services 4
- Workplace 1