Sub Contractor Coordinator
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Full Time/Permanent
Administration
£20,000 to £29,999
£21k - 22k per year
North East
Warrington
7380
19-08-2022 03:30 PM
16/09/2022 03:30
Sub Contractor Coordinator
Warrington
You will be working for one of the largest Facilities Maintenance Companies in the World. They are a well-known global company who specialise in the Commercial, Industrial, Retail, Government, Healthcare and Educational sectors.
Purpose of the role
- To be responsible for the planning, work scheduling and control of all outsourced specialist engineering services within the company. Liaise with Service Partners & Clients in facilitating all contractual PPM activities and reactive call-outs within our Clients Assets.
- Updating CAFM systems and supporting the Contract Management team, ensuring the relevant level of Service Standard is met.
Essential duties & responsibilities
- Arranging emergency/reactive calls through Diary (CAFM system)
- Liaising with clients and subcontractors in planning and allocation of all subcontractor calls.
- Working to meet set response times and agreed SLA's and updating clients of progression and completion
- Raising purchase orders (Vixen System)
- Raising of supplier & subcontractor orders
- Arranging Fixed Price/Quoted Works
- Liaising with clients and subcontractors, planning / allocation of tasks within agreed SLA's through to completion
- Scheduling of preventative maintenance tasks
- Liaising with clients and subcontractors, planning and allocation of all subcontractor preventative maintenance tasks, PPM and statutory, ensuring all are closed out within agreed SLA
- Updating online Client systems
- Updating constantly on a daily basis, with real on/off site times and uploading completion reports
- Updating ECM system
- Renaming and Uploading of all subcontractor ppm / reactive reports
General duties
- To provide general support and assistance to the contract management team
- To assist Contract Managers with various day to day contract issues as and when they arise, telephone/email clients, contractors as required.
- Undertake general administration duties as required to assist in overall contract operation including responding to a significant volume of emails (Microsoft Outlook)
Relevant Experience / qualifications
- Qualifications in Computer Literacy and an ability to proficiently use Microsoft Excel, Word and Outlook.
- Working in an office environment with direct liaison with Management Staff and Clients.
- Dealing with scheduling programs and Facilities Management CAFM systems
- Experience of using databases, spreadsheets and other computer based applications including Microsoft office.
Essential Skills
- Excellent telephone manner with good verbal and written communication skills.
- A bility to be innovative and solve problems whilst dealing with a broad range of people.
- Ability to prioritise your own workload with minimal supervision and use of your own initiative.
- Exercise good time management and prioritise workloads whilst under pressure.
- A team worker with a flexible approach, including the ability to request and offer support from other team members as required.
Apply with CV FAO Sharon or call 0161 519 5505
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