Contract Support
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Full Time/Permanent
Facilities Management (main)
Administration
Administration
£20,000 to £29,999
£24k - 27k per year + Company Benefits
East Midlands
Nottingham
6868
30-06-2022 12:26 PM
28/07/2022 12:26
Contract Support / Commercial Assistant
The purpose of this role is to provide exceptional customer service and comprehensive financial and administrative services to the client and the contract. In order to be successful in the role it is key that the Contract Support understands procedures, processes and operates them to the required standards.
Contract Support Key Tasks
Contract
- Invoicing Client on regular bases.
- Preparing Applications with backups to Clients for approval.
- Raising Quotes to Clients for chargeable works.
- Raising paperwork to get Purchase orders from Head Office.
- Maximo (CAFM) Knowledge
- Spreadsheet Expert (V-look ups and Macro)
- Supporting Commercial Manager and Deputy commercial manager on day to day bases
- Visiting sites when required to support Managers
Finance
- Support the preparation and delivery of monthly Contract Reviews.
- Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
- Chasing of debt to keep within contractual terms
- Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
- Raising Purchase Orders
- Reviewing open Purchase Orders
- Policy and procedure compliance
- Processing supplier invoices and resolving any queries
- Comprehensive spend tracking
- Weekly report submission to include WiP, Unbilled Revenue, Debt, Invoice Pool and OPO updates
- Reporting on In Scope and Out of Scope works
- Drive high quality financial performance to influence P&L result.
- Ad-hoc reporting as requested by Business Unit or Business/Finance.
Quality
- Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
- Reporting and management of work management system
- Logging hazards & customer feedback on the QHSE Management Portal
- Subcontractor reviews
- Log books compliance
- Maintain eLogbooks
- Obtaining supplier quotes and uploading onto the internal system for client approval
- Maintaining the stationery supply
- Reception cover if applicable
- Updating Portals as and when required
- Constantly improve quality, service and efficiency.
If you are interested in the Contract Support/Commercial Assistant role, please apply with your CV or call Jamie on 0121 809 1999
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