Contract Administrator
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Contract Administrator
Abingdon
Salary £22,800
Holiday 25 Days
Healthcare Private
Life Insurance £40K
Hours Monday to Friday 08:00 – 16:30
We are looking for an experienced Administrator with previous FM experience to join an existing facilities team working for a Facilities Management company.
Our client is recognised as one of the leading facilities, energy, and project management providers in the UK & Ireland. The company operates from a strategic network of regional offices throughout the UK and globally where they have over 400 offices and employ over 70,000 people.
The ideal candidate needs to be reliable, able to complete work within required time frame and manage own deadline requirements. Have a calm manner and be able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.
You will be required to.
- Responsible for monitoring and maintaining open purchase orders performing regular reviews of data.
- Responsible for maintenance of contract's purchase ledger, clearing invoices and liaising with suppliers when queries arise, and credits required.
- Logging calls received from the customer, monitoring through to call completion, and updating records.
- Allocation of internal engineers to call outs and maintenance visits.
- Instruction of subcontractors through to purchase ledger maintenance
- Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
- Ensure QHSE documentation is maintained and readily available using company systems.
- Manage system as a key user on site including PPM records, relative’s, and reporting.
- Promote and maintain company culture throughout the team.
- Collate and process timesheets and expenses weekly.
- Maintain people records such as new starters, leavers, general staff changes, contact details, etc
- Effective communication with all levels of internal teams and external customers
- Preparation of weekly applications for payment and assistance in billing in line with company deadlines
- Assistance with preparation of monthly contract review reports
- Familiar with daily operations and the specific scope of the contract
- Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager
If this role sounds like it would be of interest, please apply or call the office on 0 2 0 8 0 9 2 6 5 0 0 and ask for Jake.
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