Contract Administrator
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Full Time/Permanent
Soft Services
Facilities Management (main)
Engineering, Maintenance
Administration
Facilities Management (main)
Engineering, Maintenance
Administration
£20,000 to £29,999
£23000 - £25000 per annum
South East
Fareham
JO-2011-240602
24-11-2020 05:07 PM
2020-12-24
Title: Contract Administrator
Hours: 37.5hrs Monday- Friday
Salary: £23,000- £25,000
Location: Fareham, PO16 8UT
Type: Permanent
Overview:
Technical Skills:
Hours: 37.5hrs Monday- Friday
Salary: £23,000- £25,000
Location: Fareham, PO16 8UT
Type: Permanent
Overview:
- Ensure SHEQ documentation is maintained and readily available using company systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Review Subcontractor performance and feedback through appropriate systems
- Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.
- Monitor and maintain the attendance planner.
- Collate and process timesheets and expenses weekly.
- Maintain people records such as new starters, leavers and any changes in staff.
- Communicate effectively and build/maintain relationships at all levels with internal and external customers
- Attend and actively participate in monthly Contract Review meetings.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Create monthly Customer Report with Contract Manager.
- Attend and actively participate in weekly finance meeting with contract manager/subcontractors.
- Create/raise Extra Works jobs.
- Create accurate POs in a timely manner.
- Run and review P&Ls Monthly and influence P&L result.
- Run and review WIP reports at least weekly.
- Run open purchase order report weekly and review all open orders.
Technical Skills:
- Use of an ERP system- Desirable
- Basic facility in maths and English- Essential
- Customer service experience- Essential
- Use of MS Office- (Word, Excel, Outlook - Essential) (PowerPoint, Access , Visio - Desirable)
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Department/function
Region
Employment Type
- Administration 2
- Building Design, Planning, Development 1
- Catering 1
- Construction 19
- Contracts, Projects, Bids 13
- Energy Management 30
- Engineering, Maintenance 243
- Estates, Property 12
- Facilities Management (main) 169
- Hard Services 71
- Health & Safety 3
- Human Resources 2
- HVAC 84
- Management 4
- M&E 113
- Operations 44
- Procurement 1
- Sales & Marketing 1
- Security 1
- Soft Services 9
- Training 1
- Waste Management 1
- Workplace 3