Executive Assistant & Budget Manager
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The Role: Executive Assistant & Budget Manager
Supporting: Director of Estates & Facilities Management and The Quartermaster
Sector: Property & FM / Charitable Organisation
Location: Chelsea, London
Salary: £34,000pa.
I am working with a unique organization who provide support and amenities to a number of veterans and also run part of the estate portfolio as a commercial business.
We are looking for a highly organized Executive Assistant with extensive experience within property and estate management. You will be the Executive Assistant to the Director of Property & Facilities Management and must have an excellent head for accounts as well as a good understanding of leasehold agreements and beyond.
Key to success is your personable approach and your ability to build strong relationships with multiple stakeholders.
This is a broad and varied role with a number of key areas of responsibility.
Executive Assistant:-
- Responsible for dealing with appropriate issues on behalf of, and in his absence of, the director
- Maintaining his outer office, greeting all visitors, maintaining his diary and providing full secretarial support as required
Tenants Register:-
- Being the first point of contact in respect of all Leases and Licenses and ensuring appropriate annual actions take place.
- Aid the Estates Committee of the Board of Commissioners, collating all necessary documentation for its quarterly meetings and provided packs to each Committee Commissioner.
The Budget Manager:-
- To the Facilities Management Department
- Responsible to Director and Quartermaster for the day-to-day activities of the FM budgets, ensuring that all Resource Managers act within their delegated powers.
- Responsible daily for the monitoring and follow-up action of all FM and Property invoices.
- Maintain shadow accounts of all payments made under each GL Code.
- Responsible on a weekly basis for checking all costs booked to the FM and Property Budgets, notifying the Finance Office of any incorrect bookings.
- Responsible monthly for the compilation and production of the FM Forecast.
- Responsible for liaising with Resource Managers and compiling the Annual STP Bids for all Departments.
- Ensuring that all rents due for leasehold properties are received timely and that leases are renewed as and when due.
If the responsibilities above sound like something you could happily take on, then please send me your CV today – sheila@corecruitment.com
You must be able to live and work without restriction in the UK
Unfortunately, due to a high level of applications, we cannot always provide personal feedback. If you do not hear from us within 2 weeks, please assume you have not been successful on this occasion.
You can view all our vacancies at www.corecruitment.com
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