Facilities Administrator
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Office Administrator - Facilities Administrator
Birmingham
Temp Ongoing
£12.00ph
Office Administrator/Facilities Administrator is required to join the team to help deliver support services as part of the facilities management team based in the Birmingham Office to ensure the smooth running of the office on a daily basis.
Working as part of the wider FM team, you will carry out the following duties:
* Ensure all visitors are greeted, checked in and informed of any health and safety notices
* Book in and liaise with external contractors such as maintenance and cleaning providers, checking their documentation and collating risk and method statements on arrival.
* Providing first line support for all IT issues and book calls with the IT Service Provider.
* Maintain accurate stock levels for stationery, refreshments etc.
* Administer the post (incoming and outgoing) on a daily basis and book in deliveries.
* Assist the London FM team in gathering information for project related works. As and when required.
* Work with the London Facilities Helpdesk to log and manage planned and reactive works.
A key part of your role will be to assist with Health and Safety across the organisation. This will include:
* Health & Safety Inductions on site for new starters
* Maintaining training records for First Aid and Fire Training and booking in refresher training as and when required.
* Co-ordinate PAT Testing across the portfolio, including the co-ordinating remote workers
* Assist with DSE Co-ordination to include remote workers
* Carrying out H&S Audits as and when required.
* Assist with the development of health and safety policies
Your wider remit will comprise of:
* Assisting with events and training to include setting up training rooms, ordering catering and liaising with outside partners as and when required.
* Helping with office administration as and when required
The skills you will require:
* Excellent communication skills, written, verbally and socially.
* Great customer service skills, you will enjoy working as part of a wider facilities service, delivering a great service to your internal and external clients. You will strive to exceed people's expectation and enjoy enhancing the customer service experience. Ideally in a facilities Helpdesk environment.
* Awesome organisational skills, the ability to multi task and manage several tasks at any one given time.
* Fabulous admin skills. Able to assist with various admin tasks to assist the wider teams.
* Above all, a fantastic attitude!
Any qualifications for BIFM/IWFM/ILM/Customer Service would be hugely advantageous
Now you've read all this, do you still feel you meet the bill and are you prepared to take on an ongoing temp contract. There may be an opportunity to develop into a temp to perm at a later date.
Do you have the right attitude to carry out a temp contract with the same diligence as you would a perm job so the client want to take you on, then please send us your CV ASAP. We are looking for someone who can start ASAP.
The role is based in Birmingham. You may be required to travel to the London office from time to time, but this will be covered financially.
Hexagon FM will carry out telephone screening and shortlisting, our client will carry out one interview before offering the job. We are looking to move this process through quickly for the client, so don't delay, apply today.
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